Wedding planning for Canada
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Elegant wedding stationery and planning details representing contracts, questions and notes
V9 Planning Studio

Wedding Documents
& Notes

Keep track of contracts, permits, certificates, vendor questions and planning decisions without uploading private files to the website. Save where the real document lives, what still needs attention and which deadline belongs in the task plan.

Open vendor manager Review task planner
TrackContracts, permits, certificates & forms
AskKeep unanswered vendor questions visible
RecordCentral notes tied to vendors, events or tasks
ConnectTurn dated records into task deadlines
PrivateNo document files are uploaded here
Planning records

Keep the paperwork around the wedding organized

Use this as an index and decision log. Store the actual contract, permit, invoice or certificate in the secure location you already use, then record the reference and deadline here.

Only tracking information is stored here. WeddingIdea.ca does not upload or store the actual document files.

Add a document requirement

Track what exists and what is still missing

Useful for

More than vendor contracts

  • Venue, photography, décor and entertainment agreements
  • Marriage-licence or ceremony paperwork reminders
  • Insurance certificates or venue-required forms
  • Invoices, receipts and payment confirmations
  • Hotel, transportation or destination-wedding documents
Document control

The safest planner does not need a copy of every private file

Use WeddingIdea.ca to track whether a document exists, where you keep it and what deadline is attached to it. Keep signed agreements, identification, financial records and other sensitive files in a storage system you trust and control.

01

Use one final copy

Know which contract or schedule is the approved version so outdated attachments do not create confusion.

02

Name the deadline

A permit, final guest count, certificate or signed form is only useful if the person responsible knows when it is due.

03

Record the answer

When a vendor clarifies a term, write down the decision instead of depending on memory.

04

Back up the index

Planning Backup protects these tracking records along with the rest of the browser-based plan.

Before the final month

Review the records that can stop the day from running smoothly

  • Signed vendor agreements and final service details
  • Venue access, insurance or certificate requirements
  • Final guest-count and meal-choice deadlines
  • Marriage-licence or ceremony paperwork requirements applicable to your wedding
  • Transportation confirmations and accommodation lists
  • Invoices, deposits and final-payment confirmations

Requirements vary by province, municipality, venue and ceremony type. Confirm legal or venue-specific requirements with the relevant authority or provider rather than treating this planner as legal advice.